Mission & Vision
The Archives are the repository of official college records for BET体育官方APP下载, 被控, 收集, 保存, and making available for research and reference College records of enduring historical value.
收集这些记录的主要目的是记录BET体育官方APP下载自1973年成立以来的历史和发展, and, 特别是,
to provide documentation of its teaching, learning, and research functions;
多元化的学生团体和校友的活动;
its role in the state of Massachusetts and 社区 at large;
and its place in American higher education and workforce development.
The goals BHCC档案的资料如下:
- 确保BET体育官方APP下载历史记录的长期保存和储存.
- 有效地管理其集合.
- To continually improve access to and encourage the use of collections by the College, 社区, 感兴趣的研究者.
BHCC档案:指南
Access
档案资料可以预约使用，并在馆员的监督下，于正常工作时间内在图书馆指定区域使用.
目前没有受雇于BHCC或其他附属机构的访客需要图书馆馆长签署的许可. 他们可能需要在访问前提交一封请求信，并提供图书馆主任的肯定答复，作为访问BHCC档案材料的手段.
所有访客必须在BHCC档案访客登记簿上签名，并准备好在图书管理员要求时出示有效身份证件. 图书馆保存访客登记簿以作使用和其他统计用途，并根据图书馆用户保密规则予以保护.
Trained library staff will be available to assist visitors in using finding aids (i.e. databases and indexes) to identify and locate archival materials. Visitors must follow the preservation guidelines for using materials in the Archives.
BHCC摄影作品集
档案馆保存了一些精选的照片和幻灯片，记录了学院的工作人员, students, 校园生活, 和事件. 目前的照片收藏代表了大学和BET体育官方APP下载的片段，并正在开发中.
BHCC通讯部, 在可能的情况下, will provide 照片 of College events with annotations, 应该包括日期, 姓名和地点. 例行的电话将会发出，以鼓励对回顾和当前的大学照片收集的贡献.
BHCC档案特别收藏
档案馆目前有一个特别收藏. 这个系列是Harold E. Shively特别系列, 包括与BET体育官方APP下载创始校长有关的文物和文件.
收集指南
BET体育官方APP下载档案是学院历史记录的官方资料库.
档案记录被定义为那些对学院社区具有持久历史价值并支持学院档案使命的记录, 因此被永久保存和, 只要有可能, 供研究之用.
The Archives 集开发 guidelines apply across the college departments, as criteria for determining the appropriate materials for inclusion in the BHCC Archives.
BHCC通信部门及其机构有效性办公室同意与图书馆合作，审查和鼓励档案提交，并确保所有符合条件的大学出版物定期包括在BHCC档案收藏中. Publications produced with BHCC logo are a mandatory part of the Archives collection.
Copyright
General copyright laws are applied for individually owned publications, and public record items might be copied upon the payment of a reasonable fee.
遵循既定的版权法规, trained librarians will assist visitors with photocopying and/or scanning of archival materials.
Determining If Your Records Have Permanent Archival Value
Before you begin the process of transferring records to the BHCC Archives, you will need to make sure that the Archives is the correct destination for them. Some records hold permanent value for individual departments, offices, 或者个人, but may not be identified as having permanent value to the Archives.
对学院具有永久历史和档案价值的记录包括但不限于:
- Primary papers of the 总统办公室 - policy statements, reports, 对应, 业务文件, speeches, 和备忘录.
- 理事会文件-备忘录、报告、章程、信函、会议记录和议程.
- 所有官方学院出版物-目录, 报纸, 文学杂志, 时事通讯, brochures, posters, programs, 和明信片.
- Faculty and alumni publications, dissertations, sabbatical reports.
- Staff and student organizational records: minutes, publications, 照片.
- 教职员出版的书籍.
- Films, recordings, tapes, 照片, or prints produced by the college.
- Select records from administrative and academic offices—self-study reports, 政策及规划文件.
- NEASC支持文件.
保存行政管理的记录, fiscal, 或者法律价值, 但这不属于档案馆的职权范围, 会留在创造的办公室或部门吗, and must be retained or discarded according to federal and state regulations.
State regulations are outlined in the Massachusetts Statewide Records Retention Schedule. Please refer to the 记录管理 section of this guideline. If you have materials that you believe may be of lasting historical value, 但这不符合上面的列表, please contact a member of the Archives staff to discuss the material.
Please contact the Library at 617-228-2213 or via the following email BHCCLibrary@bhcc.edu to see the BHCC Retention Schedule document for more information.
例外情况及政策修订
本馆保留最终决定是否将资料纳入本馆的权利，并可随时修改馆藏发展指南.
Ownership
Records produced for and by BHCC are considered by law to be public records. 马萨诸塞州公共记录法规定，任何人都有权获取公共信息. (豁免申请. 另见马萨诸塞州普通法法规第27、36条.)
将记录移送档案馆的程序
BHCC档案:指南
Access
档案资料可以预约使用，并在馆员的监督下，于正常工作时间内在图书馆指定区域使用.
目前没有受雇于BHCC或其他附属机构的访客需要图书馆馆长签署的许可. 他们可能需要在访问前提交一封请求信，并提供图书馆主任的肯定答复，作为访问BHCC档案材料的手段.
所有访客必须在BHCC档案访客登记簿上签名，并准备好在图书管理员要求时出示有效身份证件. 图书馆保存访客登记簿以作使用和其他统计用途，并根据图书馆用户保密规则予以保护.
Trained library staff will be available to assist visitors in using finding aids (i.e. databases and indexes) to identify and locate archival materials. Visitors must follow the preservation guidelines for using materials in the Archives.
BHCC摄影作品集
档案馆保存了一些精选的照片和幻灯片，记录了学院的工作人员, students, 校园生活, 和事件. 目前的照片收藏代表了大学和BET体育官方APP下载的片段，并正在开发中.
BHCC通讯部, 在可能的情况下, will provide 照片 of College events with annotations, 应该包括日期, 姓名和地点. 例行的电话将会发出，以鼓励对回顾和当前的大学照片收集的贡献.
BHCC档案特别收藏
档案馆目前有一个特别收藏. 这个系列是Harold E. Shively特别系列, 包括与BET体育官方APP下载创始校长有关的文物和文件.
为记录包括在这些集合的详细清单，请参阅BHCC档案索引
收集指南
BET体育官方APP下载档案是学院历史记录的官方资料库.
档案记录被定义为那些对学院社区具有持久历史价值并支持学院档案使命的记录, 因此被永久保存和, 只要有可能, 供研究之用.
The Archives 集开发 guidelines apply across the college departments, as criteria for determining the appropriate materials for inclusion in the BHCC Archives.
BHCC通信部门及其机构有效性办公室同意与图书馆合作，审查和鼓励档案提交，并确保所有符合条件的大学出版物定期包括在BHCC档案收藏中. Publications produced with BHCC logo are a mandatory part of the Archives collection.
Copyright
General copyright laws are applied for individually owned publications, and public record items might be copied upon the payment of a reasonable fee.
遵循既定的版权法规, trained librarians will assist visitors with photocopying and/or scanning of archival materials.
Determining If Your Records Have Permanent Archival Value
Before you begin the process of transferring records to the BHCC Archives, you will need to make sure that the Archives is the correct destination for them. Some records hold permanent value for individual departments, offices, 或者个人, but may not be identified as having permanent value to the Archives.
对学院具有永久历史和档案价值的记录包括但不限于:
- Primary papers of the 总统办公室 - policy statements, reports, 对应, 业务文件, speeches, 和备忘录.
- 理事会文件-备忘录、报告、章程、信函、会议记录和议程.
- 所有官方学院出版物-目录, 报纸, 文学杂志, 时事通讯, brochures, posters, programs, 和明信片.
- Faculty and alumni publications, dissertations, sabbatical reports.
- Staff and student organizational records: minutes, publications, 照片.
- 教职员出版的书籍.
- Films, recordings, tapes, 照片, or prints produced by the college.
- Select records from administrative and academic offices—self-study reports, 政策及规划文件.
- NEASC支持文件.
保存行政管理的记录, fiscal, 或者法律价值, 但这不属于档案馆的职权范围, 会留在创造的办公室或部门吗, and must be retained or discarded according to federal and state regulations.
State regulations are outlined in the Massachusetts Statewide Records Retention Schedule. Please refer to the 记录管理 section of this guideline. If you have materials that you believe may be of lasting historical value, 但这不符合上面的列表, please contact a member of the Archives staff to discuss the material.
Please contact the Library at 617-228-2213 or via the following email BHCCLibrary@bhcc.edu to see the BHCC Retention Schedule document for more information.
例外情况及政策修订
本馆保留最终决定是否将资料纳入本馆的权利，并可随时修改馆藏发展指南.
Ownership
Records produced for and by BHCC are considered by law to be public records. 马萨诸塞州公共记录法规定，任何人都有权获取公共信息. (豁免申请. 另见马萨诸塞州普通法法规第27、36条.)
将记录移送档案馆的程序
以下是在将档案移交档案馆前的一般指引:
- Remove all extraneous fasteners (binder clips, rubber bands, paper clips) wherever possible. Metal fasteners rust; rubber bands lose elasticity over time and adhere to the surface of paper; many adhesives, 比如胶水, 胶带, 橡胶水泥, 喷贴胶, 久而久之会降解并弄脏纸张. 清除和限制使用这些材料将有助于防止未来对记录的物理和化学损害, 并确保它们长期保存在档案馆.
- 装在活页夹里的材料应该, 只要有可能, 从活页夹中取出，放在文件夹中.
- 海报不得贴在泡沫板上，不得卷起来用橡皮筋托住.
When bringing or preparing materials to be brought to the Archives:
- Records and materials should be carefully collected to preserve order and integrity. All materials gathered from a single source should be kept together as much as possible.
- Files and folders being brought to the Archives should be placed carefully in boxes. 箱外应清楚标明:负责创建记录的部门/办公室/个人, 包装盒的个人名称, 日期框已填满, 按顺序排列的盒子数.
- 这些信息将有助于为档案保管员提供有关材料历史的必要信息, and will provide a point of contact should questions regarding specific items arise.
Example:
总统办公室
John Jones
二零零九年十二月一日
Box 1 of 2
- Create a content list of the folders/groups/items within the box. This will assist the archivists as they process the box, and provide a starting point for understanding what boxes contain.
- 联络档案室，安排取件或送件事宜，并填写档案存单.
记录管理
BHCC Archives staff are available to advise departments and offices on which records, 打印或电子, 应该保留, destroyed, 或转移到档案馆. Please contact the Library, at 617-228-2213 or via the following email BHCCLibrary@bhcc.edu to see the BHCC Retention Schedule document or for assistance of any kind.
Scope
The scope of the BHCC Archives includes selected College publications, faculty & 学生出版物, 机构和学术文件, 大学委员会记录, 校董会记录, 行政记录, 照片, publicity, BET体育官方APP下载记录. See the Types of Materials Collected section for details & specifics.
Storage
根据本文档的访问部分中所述的访问参数，对档案材料进行存储和访问.
将出版物转移到档案馆
负责每个行政和/或学术办公室的官员必须将每个出版物的两份副本发送给学院档案馆.
收集的材料类型
BHCC档案通过收集管理部门创建的材料来记录学院的历史, faculty, students, 和工作人员在大学期间. The Archives is the primary collector of all official College publications. 以下出版物收藏(PC)代表了被认为具有档案价值的材料类型, 并因此被学院档案馆收藏:
- BHCC学术课程目录
- 课程描述 & schedules
- 学院官方日历
- 大学的宣传册
- 财政援助小册子
- BHCC健康服务项目信息
- 手册(学生和教师)
- 包括教员在内的通讯 & 员工通讯
- 学生和教职员杂志
- 学生及教职员报纸
- 学生活动通讯
- 校友会杂志及院系小册子 & booklets:
招生部，咨询中心，
继续教育，社区服务，BHCC
基金会、人力资源、学生事务、
规划部 & 发展,教学 &
Learning Center, 公共安全, Center for Self-Directed
学习、电子学院、图书馆等. - Faculty & 员工的出版物
- BHCC教员 & 工作论文
- BHCC海报
- Programs from College Events: Convocation, Commencement, etc.
档案馆收集由学院制作和为学院提供活动记录的各种文件. Historical documents include official records from the Office of the College President, NEASC认证记录, committee agendas and meeting minutes (including 校董会 meetings), 评估及报告, 以及事件程序记录. 只有经档案馆认定具有持久历史价值的学院记录才会被接受.
以下BHCC文件集合(记录组/ RC)是档案集合的一部分，并且该列表继续扩展.
- BHCC董事会会议记录
- 学术部门
- Alumni
- 学生活动办公室
- BET体育官方APP下载
- Advising & 咨询
- 卫生服务
- 残疾支援服务
- Grants & mini-grants
- 休假的报告
- BHCC学院论坛纪要
- 委员会会议记录:管治委员会;
教务委员会、课程委员会、
学生服务、毕业颁奖委员会、
图书馆委员会、长远规划委员会、
专业发展小额奖助金委员会
委员会、通识教育委员会等.
未收集的材料类型
因为BET体育官方APP下载的行政和学术办公室创造了大量的记录, the Archives is not able to reasonably provide the necessary resources, 包括工作人员, equipment, 或者仓储设施, to address the preservation and access requirements for all of these records. 这些记录中的大多数是为特定目的而创建的，没有持久的历史价值. The following materials are not collected by the Archives:
- 财务交易记录
- 工资记录
- 课程安排记录、教学大纲和评估
- 人事记录
- 学生成绩单
- 日常行政记录
- Duplicated material, or materials collected for reference purposes only
- Classroom aids, posters, books, or other materials used for classroom instruction
- 一般学院纪念品(e.g. 塑料袋和大学
商标、运动衫等等.) excluding materials that have historical significance because of their ownership (e.g. Shively总统以前拥有的物品).